Continuous Process Industries & Utilities across the globe depend on their knowledge systems along with a dependable process for timely retrieval of the information for the successful performance of the units.
Apart from a vast warehouse of data, information in the form of Engineering Drawings, O & M Manuals, Safety, Health & Environment systems, Project and Proposal reports generated from time to time, are generally not available in one location and hence considerable time and energy is lost in retrieving such information.  Moreover users are required to refer to a large volume of data for which they are required to depend on various sources in different locations before collating and retrieving the desired information.  

The natural consequence of absence of appropriate documents at the time of need is considerable delay in attending to problems pertaining to plant and utility operations thereby increasing the downtime and affecting profitability.  A need to look at the Plant Assets in a holistic manner is essential for arriving at judicious conclusion of the asset s, which unfortunately is not in purview of normal software application.

Managing and storage of such information also calls for a large requirement of space and support staff to service the users.  Documents over the years also tend to deteriorate in terms of their print and paper quality and become illegible.   

SALIENT FEATURES
The salient features of our Document Management Solutions are given below:

• Huge plant engineering documents are available electronically for online access during normal operation, maintenance, revamping & expansions
• It provides a convenient and fast information retrieval of drawings, data sheets, agreements, vendor data and procedure manuals
• It is accessible to the authorized users geographically spread across the organization based on privileges assigned and authenticated.
• It facilitates various ongoing modification on the drawing & data sheet
• Gives pre-programmed Alerts prior to the expiry of documents
• Its user friendly graphical interface allows for unmatched simplicity of use
• It has online help

BENEFITS
Some of the benefits of implementing DMS would be:

• Reduction in equipment down time & improved productivity
• On-line availability of as-built plant information
• Paper documents maintenance only for record keeping
• Facility to share data between functional within the plant and with Admistrative offices.
• Assistance in easier revamp & expansion projects

EXPERIENCE
Sharing our implementation experience

• DMS has been implemented in many installation and refineries of India and Africa.  Here are few of the samplers:
• Twenty oil Installation of Bharat Petroleum (some of the installations having as many as  six sub-installations)
• Twenty - Five major installations of Hindustan Petroleum
• The J N Port Trust Jetty of Bharat Petroleum
• The Galana Refinery of Madagascar

In addition to providing the software, PII also added value to the implementation by providing services of incorporation of the drawings and documents in to the databases. The salient implementation steps that were carried out are as under:

• Conduct study to understand the current realities & needs
• Customization of software & prototyping for acceptance
• Site visit to update the drawings to “As Built”
• Collection of drawings & documents in hard copies
• Digitized through CAD and scanning of drawings & documents
• Digitized drawings & documents are incorporated
• Installation
• Implementation & Training